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Documentation Index

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Overview

You can add up to 5 custom fields to each purchase order line to capture additional information about the goods or services being ordered — such as GL numbers, part numbers, or reference URLs.

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Configuration Options

Each custom field supports:
  • Field name — the label shown to users
  • Field type — the type of data input (text, number, dropdown, etc.)
  • Required — mark a field as mandatory before an order line can be saved
  • Show in PO view — toggle whether the field appears in the order line list view
  • Field code — auto-generated, used for referencing the field in PDF templates
Custom fields can be configured as dropdowns to restrict input to a predefined list of values. Options are entered in key=value format, one option per line.

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Where Custom Field Data Appears

  • PO line item view — visible when reviewing individual order lines (can be hidden from the summary view to reduce clutter)
  • CSV reports — included when the “Include order line” option is selected during export
  • PDF printouts — accessible via the auto-generated field code in PDF templates

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Example Use Cases

  • GL Number — link order lines to your general ledger
  • Part Number — reference internal or supplier part codes
  • Reference URL — attach a link to a product page or spec sheet

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Need Help?

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